To: master From: Operations DepartmentDate: 29/12/2017Loadport: Marsala ItalyDisport: Barcelona SpainCargo: GrainDear captain, We would like to ask you to carefully observe the following instructions that we write in paragraphs about what to do from the beginning to the end of the journey.
we would like to ask you to carefully observe the following instructions that we write in paragraphs about what to do. Make sure you understand all of our guidelines and we ask you to read them carefully throughout your journey. The information has to do with the time of delivery of cargo, cargo preparation and protection, and cargo care.
In case you are pressed by the time from the beginning of the journey, that is the first port of loading you will note, read and follow these instructions that correspond to these tasks. In the same way you will do the other parts. Sign and return our instructions as proof that you have received them.
You must use any recommendations, questions or comments to contact us.With appreciation, operation department1. Communications It is necessary that each message should give the name of the ship and then the subject of the message should be followed in the message.
The elements of the ship must be complete. The message should contain:-Time and date-Traditional collectors in metric ton -transport mode -Menu number -speed of the boat in English miles-Area average- fuel consumption per day -Time to the next port (distance) -weather- next port2.Ship condition The ship’s holdings must not contain any rust because it can destroy the existing cargo as it should be clean and dry so that in any case they are ready to load the existing cargo. In order for the holdings to be suitable for the loading, it is important to dedicate costs and time.
The costs and fees of inspectors lead to a fairly efficient job in the interest of the owners. The inspector should check at the port of loading if the ship is totally ready for all holdings and if it has all the required conditions for the cargo to be carried and according to the charter the cargoes are ready to avoid any problem Ship condition .3.Bill of lading 3.1 Authorization to issue the bill of lading On arrival, you will need to give a written authorization to sign the bill of lading. At the port of loading so that agents can issue or unblock the bill in your name.
3.2 Determination of quantity The load capacity is determined on the basis of the weight and must be indicated in the bill of lading. The master carries only a load of good condition and the proof is issued without any observation. If a damaged or unrecognized cargo is observed, the captain will immediately stop loading, or leave and replace the cargo otherwise we will not accept the evidence.4.Notes at the load port Send the notices of the day to ensure the correct preparation: -In this office -Fractors -In email 10 days before arrival at the port send the loading: -In this office -The agents At first notice, advise the stowage plan to load the cargo.
5.Discharging port Notices to: – this office – e-mail -agents Before the arrival at discharge port, send discharge sequences: -This office -Agents5.Cargo care during the trip As far as disinfection is concerned, it is essential that all instructions from the sender are followed and proper ventilation should be carried out prior to the arrival of each cargo at the unloading port. You can naturally aerate if it is not necessary for fumigation. In addition, visual inspection should not be missed by cargo checks. The room should not have gas to be safe for the staff.
Then check for damage to the cargo and if there is a quantity of the cargo that has some damage, it should be presented at the landing port and removed. We will wait for your confirmation that the cargo remains the same as it was when it was loaded and it is in good condition based on the necessary care. Finally, the temperature of the load should be checked throughout the journey and written recorded. To capture any heating effect, the temperature at different heights should be measured in each store.
We would like to be timely informed in case of any problem. 6.HOLD CLEANINGIn order the ship’s holds to be ready to load the next cargo they should have no residuals of the previous load, no rust, and no salt.
That is, the notice of readiness to be considered valid, the holds should be dry and clean.7.STATEMENT OF FACT AND PORT LOG (SOF)You should correctly record the time from one anchor to the other. In addition, if there are any cases that will delay or cancel the loading, they should be recorded in the SOF. You should note the details of the events during loading to write your own observations and refer to the SOF if the ship is in an unwarranted state due to weather conditions. 8.SAFETY OF PORT Due to bad weather the ports can become dangerous both for the safety of the ship and for the safety of the port.
In this case you should notify the treaty and follow the correct steps to keep the ship and cargo safe.9.DamagesIf any damage to the ship is caused, within 24 hours, it should be reported to those responsible for immediate repair. if dock workers at the port of landing cause any damage to the cargo, the letter should be addressed not only to dockers but also to receivers and delivered to dealers. 10. Loading/Discharging For faster loading and discharging of cargo you are responsible. For faster loading and unloading, you should work first with the most loaded holds. If the instructions are not met, the costs and time lost will be deposited in the account of the owner.
There will always be methods and solutions for better and faster loading and unloading and try to keep as much space as possible. It is necessary to allocate the load in such a way that the hold is not too heavy and that there is an equal load of the load.11.PREVENTION OF POLLUTIONit is also important to take care of the correct prevention of pollution throughout the journey, loading and unloading. You must follow the statutes and the international and local regulations according to the safety of the marine environment.
12. Humidity As for moisture, all the holds should be dry and protected daily from any weather conditions. You should pay special attention to loads that have high levels of humidity, and to keep the load dry and in good condition, suitable pumps should often be used. We would like you to keep us informed of any problems that arise.