INDUSTRIAL ATTACHMENT REPORT
COMPANY: AFRICAN RESEARCH AND DEVELOPMENT
MURANG’A UNIVERSITY OF TECHNOLOGY
SCHOOL OF PURE AND APPLIED SCIENCES
BACHELOR OF STATISTIC AND PROGRAMMING
NAME: WYCLIFF ODHIAMBO
ADMISION NUMBER: AS263/0184/2015
ATTACHMENT IS SUBMITTED IN PARTIAL FULFILMENT OF THE REQUIREMENT FOR THE AWARD OF DEGREE IN STATISTIC AND PROGRAMMING.
I hereby declare that this is my original work and has never been submitted to any University or any institution of higher learning before for any purpose.
WYCLIFF ODHIAMBO Date__________ Signature __________
I give all glory and honour to my living God for guiding me and always being there for me through my life endeavours and throughout the period.
I take this opportunity to thank the African research and development fraternity for providing me with prospect to accrue immense Analytical skills by giving me the opportunity to have me do my industrial attachment in the finance office.
My special gratitude goes to my Supervisor Mr Ken Ondoro and the entire staff of ARD who were always available to offer their support all through the period. Thank you so much for always making me feel comfortable in the working environment.
Special thanks goes to my colleagues for the much we did in the organization and for the corporation you offered thus making us a good team if not the best team.
My sincere gratitude also goes to my friend, family members and relatives for the moral and financial support they offered during the period.
I cannot forget appreciation goes to my University supervisor MR.ATAMBO for working together with me in this period.
I have dedicated this piece of work to The Almighty God for the gift of life He has granted me and seeing me through my academic life. I am very grateful to Him for making me reach this far.
My parents and the rest of my family members for supporting me financially and morally and always never giving up on me. Not forgetting my friend for always being there for me throughout the period. May God bless all of you and the work of your hand.
LIST OF ABBREVIATION AND ACRONYMS
ARD for “AFRICAN RESEARCH AND DEVELOPMENT”
MEAL for “MONITORING, EVALUATION, APPRIASALS AND LEARNING”
M;E for “MONITORING AND EVALUATION”
CF for “CHILD FUND”
FTC for “FEED THE CHILDREN”
The following report analyses my attachment at the African Research and Development in Nairobi from 11th May to 24TH July 2018. It comprises of all the tasks that I undertook while in the organization and the brief summary of the mission, vision and core values of the company to the society. They are as follows:
• Making a database
• Data entry in SPSS
• Data manipulation in Excel spreadsheet
• Data analysis interpretation
• Analysis of both qualitative and quantitative data
• Creating and pretesting of a questionnaire
• Data mining
The industrial attachment is an essential component of the curriculum for any University student before completing their courses at the University.
The attachment period is usually a minimum of eight weeks which is an integral part of the education whose aim is to provide the students an opportunity of gaining practical experience in the industry. This is to enable them acquire skills and job experience in the areas of their specialization. This report is the outcome of my 10 weeks practical training at African Research and Development, Research, Monitoring, evaluating and analytics department.
1.1 AFRICAN RESEARCH AND DEVELOPMENT.
AFRICAN RESEARCH AND DEVEOPMENT is a consultancy firm that specifically deals with child protection and advisory, Nairobi based, strategically situated at Menelik lane off Kirichwa road, Kirichwa court 5.
1.2 HISTORICAL BACKGROUND
African Research and Development is a Child Protection Research and Advisory firm, with field contacts in Sierra Leone, Uganda, Swaziland, Bangladesh, Somaliland and Puntland. We are passionate about child protection and wellbeing in Africa. ARD was founded on the premise that Africa needs contextualized tailor made solutions for her children’s development and well-being. In this respect, ARD aims to provide high quality Child Protection Research and Advisory Services that provide a platform for knowledge building and learning that shapes the CP Agenda in the region. At ARD, we view every assignment as a source of knowledge, capacity development and learning, not only for the contracting agency, but also for us. We approach our assignments as a long-term partnership in achieving an organization’s set goal. Our services have been designed around best practice consistent with the United Nation Convention on the Rights of the Child (UNCRC) and the African Charter on the Rights and Welfare of the Child (ACRWC)
WHY AFRICAN RESEARCH AND DEVELOPMENT
• Expertise We are a multidisciplinary team of child protection project implementers, analysts, legal experts, trainers, consultants, evaluators, designers, health experts, and research anthropologists. Our strengths are in our diverse skills, viewpoints, and depth of experience.
• Our Learning Model: We give our clients an opportunity to learn the skills and share in the knowledge generated in the process of conducting an assignment. We believe that our work does not end at submitting a report, rather a continued long-term learning partnership.
• African Coverage and Experience ARD has field offices in Sierra Leone (West Africa) and Uganda (East Africa), Partnerships in Somaliland, Puntland and South Central Somalia, Swaziland and expanding to other African Countries.
To be the leading organization in Africa in providing child protection research, learning, and development advisory services to our clients that enables the creation of sustainable structures for child protection and improve child well-being outcomes.
ARD at prevention of child abuse and neglect by addressing the root causes of harms to children through partnerships with the formal and non-formal systems.
To provide quality scientific child protection research, learning, advisory, and capacity development services to our clients that enables the creation of sustainable structures for child protection and well-being in Africa.
1.5 CORE VALUES
• Respect for children rights
• Respect for Human Rights
• To make a significant contribution to the development of child protection system by developing robust, context-specific, evidence base to inform policy and practice.
• To engage with a range of formal child protection systems such as the national government, county governments, non-governmental organizations and donor agencies, to strengthen and increase the research, monitoring and evaluation capacity of the sector.
• To put the community and family at the center of any child protection intervention through linkages with the formal child protection systems to ensure sustainability and ultimate well-being of the child.
• To contribute to the body of knowledge at the national and international level on “what works” in child protection.
1.7 ORGAISATIONAL STRUCTURE
1.8 DETAILS OF PLACEMENT DEPARTMENT.
The M;E department is a disintegrated to two that is the from the M;E manager there are two officers who are addressed as M;E officers who assist the manager in smooth running of the organization as they perform the following for the organization as the management of the M;E team:
Manage a team of M;E officer(s) and senior M;E Officer(s), delineating their responsibilities by project specific in order to support programmatic activities of ARD and ensure these are monitored and evaluated in a timely, efficient and effective matter.
Identify the M;E training needs of the M;E team and work with the team and collaborators such as the project Manager to plan and implement training that meets these needs.
Coach, train, and mentor M;E Officers with the aim of strengthening their technical capacity, exchanging knowledge within the M;E team and providing professional development guidance in conjunction with the M;E Manager
Coordinate and provide refresher M;E training for program staff as needed, with the support of the Senior M;E Officers.
2.0 GENERAL ACTIVIES UNDERTAKEN IN THE ORGANISATION.
During the attachment period work was integrated among the organization department apart from being in the MEAL department, the general activities mostly involved administrative work and to be precisely;
To help the office members with the documentation that is storing organizing and managing theirs file system, the documents were arranged according to the specific dates since they were a very vital part of the MEAL department as this made monitoring even easy and time saving to retrieve part of past analysis especially the baseline report analysis of organizations one of which was CF’S.
Typing, editing, proofreading, printing, scanning and photocopying necessary documents, the training tool was an example amongst other survey tools that were used being specific I designed one of the tool that was used in the workshop that was carried out in Dadaab refugees camp in Garissa county.
Note taking and transcriptions of meetings attended, this was an interesting part of my learning since it was out in the fields especially the meeting that I attended in Kajiado count which was a presentation of an already did assignment, the notes were generally on what they recommended on the issues affecting their children, FEED THE CHILDREN sponsored project.
Managing and distributing information within the organization, receiving mails and phone calls within the office, the information that was to be passed down in the office by the department of MEAL to the organization.
Welcoming clients and customers to the organization, most of which were regulars and also the new customers of the organization that was seeking a consultancy firm for their research work.
2.1 SPECIFIC ACTIVITIES UNDERTAKEN IN THE ORGANISATION.
Being that ARD is a data driven organization, meaning that they hold a lot of data at their disposal and hence the MEAL department which is contributing a lot to the organization because that were the analysis, monitoring, evaluation and interpretation of data was being carried, as an amateur in the field of statistics I was allocated some light duties and the duties were;
Data entry, the data entry was a very exciting part of my learning since most of the data that I was given were already coded making data entry in was excel quite an easy task since we used customize excel spreadsheet relating to a certain type of data set and this made data entry time convenient since also the data was in numerical form at the beginning before being introduced to SPSS as an analytical tool, the same thing was extended to SPSS as I did more of data entry and cording in SPSS, the last data I worked on was the Dadaab set of data.
Cording and importation of data in SPSS from excel spreadsheet, this practically involved having a well-defined code book that I used to cord in the data in SPSS, which so far was the analysis tool that we used almost throughout my attachment period.
Data analysis and graph drawing in R software, most of the time the analysis part of the data set we were working on was majorly done in SPSS because of its appealing output in counts and percentages, purely the cross tabs were widely used in data comparison, while the graphs to those corresponding analysis was done through R software as its graphs are more detailed and beautiful as compared to SPSS, the data that this was done on was the Endline report on the CF organization.
Database making in excel spreadsheet, I both the cording and entering of the corded data in excel spreadsheet as I made the database for the Dadaab, partly of Kenya and Zambia evaluation for the analysis and report writing stage.
Data manipulation in excel spreadsheet this was the part that was a bit challenging for me at first since the department needed us to put the data in a way that explaining a particular set of data to a non-statistician would be very simple and he/she would be able to understand and also able to draw some conclusions of their own even before the data analysis part of the data this included inserting, deleting and updating data in the database
Analysis interpretation and typing of the results of analysis in Microsoft word, for the report to be more comprehensive and detailed the interpretation of the analyzed data was a key, so the director who was writing the report and his team to have an easy task in knowing what they are supposed to write especially during the report writing period, example of such was how to interpret the p-values in the statistical significance.
We analyzed both the qualitative and quantitative aspects of data especially the Kenya-Zambia evaluation report, though I was introduced to NVivo as a qualitative data analysis tool it was challenging at the first but later on I got the momentum and now I can comfortable use NVivo as a qualitative data analysis tool.
We formed a questionnaire and pretested it amongst ourselves to see if the questionnaire was viable and not intimidating to the people that the same questionnaire was going to be used on to collect the data that was to be done in three of the counties being Kisumu, Nairobi and Siaya counties on the improved child to parents relationships major focus was on playing and communication and other components of child protection as punishment.
Data mining was one of the items I did towards the end of my attachment, this involved using the internet as my source and a directory that was provided by the organization in order to generate the names and contacts of those who were to attend the workshop and training that ARD was going to carry out in Dadaab.
2.2 ANALYSIS OF LEARNT KNOWLEDGE AND APPLIED SKILLS
As a statistician I learnt a lot in the MEAL department and the skill acquired from the department has made me confidence in tackling the real world problem especially in preparing, analysis, interpretation and presenting of researched data.
2.3 SKILLS AND COMPETENCE ACQUIRED DURING THE ATTACHMENT PERIOD
The biggest implication was on the fact that theoretical skills acquired in class are so much different to the real industrial work processes which are applicable to work setting at the industrial level especially dealing with programming, and statistical software. Most of the other implications of the industrial attachment were as follows:
Teamwork: to encourage and respect team spirit among staff.
Integrity: to uphold the highest level of integrity both at individual and corporate levels.
Commitment: to be committed, ethical and disciplined at work.
Timeliness: to promote timely delivery of quality products and services.
Innovation: to be able to work on a certain problem as simple as possible and provide as much information as I could.
Reconciliation: this was done accordingly and it was coinciding with what we were taught in class.
2.4 OBSERVATION AND CRITIQUE
• I had the opportunity to gain practical knowledge on my analysis skill, being that this was acquired theoretically by the use of smaller data set, I was taught how to work on a large data set which am comfortable that now I can do a couple of analysis on the same.
• What I liked most during the period was dealing with different set of data, learning the different data structures, different data types that being the qualitative and quantitative, how to make the computer read certain structure of data for the another and how to make its analysis possible for example making R read a categorical set as a numerical set, this made the data analysis possible.
• I learnt how to make a full data analysis this was consisting of data counts, percentages, and statistical significant for a quantitative data, but for the quantitative part the counts and their overall percentages were mostly used, this intern lead to graph drawing for the sole purpose of report writing and presentation of the already did assignment.
• I learnt the value of independence at work since most of the time the supervisor would leave for field work and training and in most cases I was the one left to take care of the analysis part of the data this intern came with the responsibility of working under pressure which I had to since the data and the report writing had deadlines that were supposed to be met.
• The theoretical knowledge acquired in class was helpful especially in understanding some of the mathematical measurement such as percentages without which some of the statistical analysis would not have been achieved which gave me knowledge of interpretation both of the raw data and output from the statistical software.
• The courses done covered a lot or rather were relevant to the work covered. Except for some of the discipline which I did not learn anything during the attachment for example forecast which I did not gain any experiences on based on my training.
• I obtained practical experience in some of the administrative work in the firm, even though it is not in my course description it was very interesting to have to work both as a statistician and an administrator to the firm which proved at times to be challenging am grateful to the firm for giving me that opportunity and experience.
• I learnt the basic skill of versatility as I was both the statistician attaché and most of the time an administrator, also collected data from the field when I had the opportunity and analyze the same.