Group Project Reflection
Student’s NameCourse IDUniversityDate
Part A: Evaluation of Project Plan
In this particular section of the study, the entire project plan has been evaluated relating the plan to the best practices of project management. By considering the best practices of project management, selection of project can be identified as a crucial success point for project teams. By following the four-stage project planning process (refer to figure 1), project teams can select the most suitable projects for the organisation according to their strengths (Schwalbe, 2013). In terms of describing the project plan for this particular study, the project team has followed the four-stage project selection process to undertake the project. In the first step of project selection process, strategic planning has been conducted to identify objectives and strategic orientation of the company (Mehta, 2007). Meanwhile, the team has conducted strategic planning meetings to take a note of the organisational goals before selecting the project.
In the second stage, analysis of the business procedure directed to achieve strategic objectives must be evaluated before undertaking a project. Following the suit, the same concept has been adopted by the project team to focus on developing information technology system. The third and most crucial stage is project planning. Through the identification of the scope, schedule, and benefits out of the project, it is defined whether the project is worth taking (Schwalbe, 2013). Finally, the resource allocation stage has been reached to allocate resources to be required to provide for successful completion of the project. Evidently, in selecting the project, the project team has followed the model to undertake the project that can be termed as a significant achievement (Madsen, 2015).
Figure 1: Pyramid for the Project Planning Process
Source: (Schwalbe, 2013)
In terms of evaluating the project plan, the Phase 1 of the project plan has been divided into six task segments including a schedule of 29 days. In the project plan, all the six members have been assigned to perform different roles depending on personal competencies and capabilities. Precisely, the Phase 1 of the project plan had been initiated with the issuance of project brief in which technology aids, sporting examples, live events, and thorough research have been conducted for six days. Next, meetings were arranged to create Phase 1 of the plan and select 8-10 questions related to the project. The next task was to organise initial client meetings and records the minutes for future consideration. At the backend of Phase 1 of the project plan, task allocation had been conducted and entire project plan had been charted on paper. In completing the project charter, interim report date, the template of the interim report, group meets were arranged.
Through the evaluation of the project plan for this particular project, the six-member team has followed the most of the best practices of the project management in the selection and charting the project plan. Invariably, the segmentation of tasks and allocation of schedule have been conducted in the most efficient way. In selecting the project, the team has successfully followed the four-stage model for project selection. However, it can be seen that allocation of the task has not been conducted efficiently as for live-events participation of other team members may be necessary. Therefore, the team must be cautious in future in task allocation.
Part B: Evaluation of Team Effectiveness and Dynamics
The selected project has been conducted by a group of total six members named as Antony, Fahed (me), Nat, Abhi, Cai and Lewis. All members played different role in the team due to their variety specialisations and personal skills and knowledge. By considering, the Tuckman’s Theory of team development, certain level of challenges has been faced during the various stages of group formation (Batenburg, van Walbeek & in der Maur, 2013). As the members of the team belong from different cultural and ethnic backgrounds, working together for common goals was one of the challenging tasks during the group project (Loo, 2003). However, we followed the Tuckman’s theory and conducted various meetings before planning the group project to know every individuals strengths and weaknesses. The storming session helped us to know every individual member in a better way and present our thoughts in order to lead the entire group towards the right direction.
On the other hand, the Belbin’s team role theory was quite useful for us to allocate different roles and responsibilities to every team member. We effectively participate in the planning phase by conducting meetings and coordinating with my team mates. I played the role of a coordinator during the first phase (Belbin, 2010). On the other hand, I was given the responsibility to interact with the client, conduct research into the live events, and setup the second meeting during the second phase (Batenburg, van Walbeek & in der Maur, 2013). Therefore, I played the role of a coordinator as well as a resource investigator, as my duty was to conduct the meetings and arrange them accurately in order to plan the project and discuss the progress of the activities, as well collect resources and data about live events (Belbin, 2013). In the same manner, the other team members were responsible to complete various other tasks such as planning the projects, conducting research and completing the activities. Hence, it can be seen that we played different roles at different phases that helped us complete the project effectively (Belbin, 2013).
As I played the role of a coordinator and a finisher, the other team members also played various other roles such as the implementer, team worker, shapers, monitor and evaluator, resource investigator, and specialist. For instance, Nat is specialised Microsoft project that helped use to plan the entire group project using the software. We all played the role of a team worker as we coordinated together to discuss the topic, split the activities for each group member and work according to the plan (Batenburg, van Walbeek & in der Maur, 2013). On the other hand, Nat and Antony was responsible for creating the project plans. Hence, it can be seen that different roles have been played by all team members that made us complete the task without facing any challenges. In other words, effective planning and management of roles of the team members have been the key success factor for our group project.
Part C: Evaluation of Personal Contribution to the Project
In this particular section of the study, my personal contribution to the project as well as to the team has been demonstrated. In the entire group project, I am placed at the front end of the team (Furukawa, 2016). Precisely, my role in the team is to work as a coordinator and arrange every aspect of coordination required during the project phase. In order to complete the project charter, I have been assigned to collect all the required material from the library and other academic sources. In Phase 1 of the project plan, my responsibility is to identify sporting examples, arrange meetings, select specific questions for the interview, attend meetings with the client i.e. Kay, and make the client agree on interim report date as per the schedule (Heerkens, 2014). In Phase 2, I have been responsible for sending the brief of the project to Kay and conduct research into live events associated with the project. On the basis of schedule, I have been given the responsibility to arrange the second meeting and deal with the client regarding any query (Haziza, 2018). In Phase 3, I have been assigned to contact with Lay and send the final interim report to the client as per the scheduled deadline. At the same point in time, I have to confirm the final report hand-in date, presentation date as per schedule (Haziza, 2018). Also, submission of final report to the client has been done by me. Lastly, I am the one who collects feedback from the client, if any.
By considering the above facts and the Belbin’s team role theory, it can be seen that I played the role of a contributor, finisher and a resource investigator in the group. I helped my group in choosing the questions that can be used to conduct the research and complete the group work (Johnson, 2012). On the other hand, I acted as a middle person in order to arrange group meetings and collaborate with every team member to present their views in front of other members of the group (Kissen, 2011). However, the group work helped me to identify various strengths and weaknesses in me. For instance, communication with people belonging to various cultural and ethnic backgrounds is one of my strengths that will help me in the future to manage my team and work effectively on different roles (Haziza, 2018). Additionally, I found that I am quite effective in managing time while arranging the group meetings. The group work also helped me to develop my interaction skills with the client to understand their needs and develop the group objectives as per the requirement. Hence, using the Belbin team role theory, I can see that I have effectively contributed in the group project and played various roles to develop my personal skills and knowledge.
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